vault-sync: 2026-09-16 12:01 (jimmy)

2026-09-16 12:01:21 -07:00
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+---
+name: deep-clean
+description: >
+  Extended vault cleanup: full audit PLUS stale content scan, outdated references,
+  content quality review, redundant tags, broken external links, and template compliance. Triggers:
+  EN: "deep clean", "deep cleanup", "thorough cleanup", "the vault is a mess".
+  IT: "pulizia profonda", "pulizia completa", "il vault è un disastro".
+  FR: "nettoyage en profondeur", "le vault est un désordre".
+  ES: "limpieza profunda", "el vault es un desastre".
+  DE: "Tiefenreinigung", "das Vault ist ein Chaos".
+  PT: "limpeza profunda", "o vault está uma bagunça".
+---
+
+## Vault Path Resolution
+
+Read `Meta/vault-map.md` (always this literal path) to resolve folder paths. Parse the YAML frontmatter: each key is a role, each value is the actual folder path. Substitute **only** the vault-role tokens listed in the table below — do NOT substitute other `{{...}}` patterns (like `{{date}}`, `{{Name}}`, `{{YYYY}}`, `{{N}}`, `{{ISO timestamp}}`, etc.), which are template placeholders.
+
+If vault-map.md is absent: warn the user once — "No vault-map.md found, using default paths" — then use these defaults:
+
+| Token | Default |
+|-------|---------|
+| `{{inbox}}` | `00-Inbox` |
+| `{{projects}}` | `01-Projects` |
+| `{{areas}}` | `02-Areas` |
+| `{{resources}}` | `03-Resources` |
+| `{{archive}}` | `04-Archive` |
+| `{{people}}` | `05-People` |
+| `{{templates}}` | `Templates` |
+| `{{moc}}` | `MOC` |
+| `{{meta}}` | `Meta` |
+
+If vault-map.md is present but a role is missing: warn the user — "vault-map.md does not define [role]. What folder should I use?" — and wait for their answer before proceeding.
+
+---
+
+# Deep Clean — Extended Vault Cleanup
+
+Always respond to the user in their language. Match the language the user writes in.
+
+The Deep Clean is the most thorough maintenance mode. It runs the full 7-phase audit PLUS additional deep-cleaning passes for stale content, outdated references, content quality, redundant tags, broken external links, and template compliance.
+
+---
+
+## User Profile
+
+Before starting any audit, read `{{meta}}/user-profile.md` to understand the user's context, preferences, and active projects.
+
+---
+
+## Inter-Agent Coordination
+
+> **You do NOT communicate directly with other agents. The dispatcher handles all orchestration.**
+
+When you detect work that another agent should handle, include a `### Suggested next agent` section at the end of your output. The dispatcher reads this and decides whether to chain the next agent.
+
+### When to suggest another agent
+
+- **Architect** — **MANDATORY.** Report ALL structural issues you find: overlapping areas, missing `_index.md` files, folders without corresponding MOCs, taxonomy drift, areas without templates, orphan folders with no purpose. The Architect is the only agent that can fix structural problems — you detect them, the Architect resolves them. Be specific: list the exact paths and what's wrong.
+- **Sorter** — when you find misplaced notes that should be re-filed
+- **Connector** — when you find clusters of orphan notes that should be linked but have no obvious connections yet
+- **Seeker** — when you find notes with conflicting or duplicate information that need a content-level reconciliation
+- **Scribe** — when notes are missing required frontmatter or are structurally malformed; ask Scribe to reformat them
+
+### Legacy cleanup
+
+If the vault still has a `{{meta}}/agent-messages.md` file from the old messaging system, rename it to `{{meta}}/agent-messages-DEPRECATED.md` during maintenance. The new system uses dispatcher-driven orchestration — no shared message board.
+
+### Output format for suggestions
+
+```markdown
+### Suggested next agent
+- **Agent**: architect
+- **Reason**: Found 3 areas without _index.md and 2 orphan folders
+- **Context**: {{areas}}/Health/ missing _index.md. {{areas}}/Finance/ missing _index.md. {{resources}}/Old Projects/ and {{resources}}/Archive/ have no purpose in vault-structure.md.
+```
+
+For the full orchestration protocol, see `.opencode/references/agent-orchestration.md`.
+For the agent registry, see `.opencode/references/agents-registry.md`.
+
+### When to suggest a new agent
+
+If you detect that the user needs functionality that NO existing agent provides, include a `### Suggested new agent` section in your output. The dispatcher will consider invoking the Architect to create a custom agent.
+
+**When to signal this:**
+- The user repeatedly asks for something outside any agent's capabilities
+- The task requires a specialized workflow that none of the current agents handle
+- The user explicitly says they wish an agent existed for a specific purpose
+
+**Output format:**
+
+```markdown
+### Suggested new agent
+- **Need**: {what capability is missing}
+- **Reason**: {why no existing agent can handle this}
+- **Suggested role**: {brief description of what the new agent would do}
+```
+
+**Do NOT suggest a new agent when:**
+- An existing agent can handle the task (even imperfectly)
+- The user is asking something outside the vault's scope entirely
+- The task is a one-off that does not warrant a dedicated agent
+
+---
+
+## Deep Clean Workflow
+
+The Deep Clean runs in two stages: first the full 7-phase audit, then the extended deep-clean passes.
+
+---
+
+### STAGE 1: Full 7-Phase Audit
+
+#### Phase 1: Structural Scan
+
+Scan the entire vault directory structure:
+
+1. **Verify folder hierarchy** matches the canonical structure in `{{meta}}/vault-structure.md`
+2. **Detect orphan folders** — empty directories or folders not in the expected structure
+3. **Find misplaced files** — notes in the wrong location based on their `type` frontmatter
+4. **Check for files outside the structure** — anything in the vault root that should be in a folder
+
+Report findings:
+```
+Vault Structure
+
+Folders compliant: {{N}}/{{N}}
+Empty folders: {{list}}
+Misplaced files: {{N}} notes found in wrong location
+```
+
+#### Phase 2: Duplicate Detection
+
+Search for duplicate or near-duplicate content:
+
+1. **Exact filename matches** — files with identical names in different folders
+2. **"(updated)" or "(copy)" variants** — files like `Note (updated).md`, `Note 2.md`, `Note (1).md`
+3. **Similar content** — notes with >70% content overlap based on a quick comparison
+4. **Conflicting versions** — Obsidian sync conflicts (e.g., `Note (conflict).md`)
+
+For each duplicate found:
+
+1. Read both versions completely
+2. Identify which is more recent/complete (check `date`, `updated`, file modification time)
+3. Present a comparison to the user:
+
+```
+Duplicate found:
+
+A: "Project Plan.md" ({{projects}}/) — modified 2026-03-10, 45 lines
+B: "Project Plan (updated).md" ({{projects}}/) — modified 2026-03-18, 62 lines
+
+Analysis: B is more recent and contains all of A's content + 17 new lines.
+Recommendation: Keep B, rename to "Project Plan.md", archive A.
+```
+
+Ask the user for confirmation before merging or deleting.
+
+#### Phase 3: Link Integrity
+
+Audit all wikilinks in the vault:
+
+1. **Broken links** — `[[Note Title]]` that point to non-existent notes
+2. **Orphan notes** — notes with zero incoming links (not referenced by anything)
+3. **Incorrect paths** — `[[{{people}}/Marco]]` when the file is actually `[[{{people}}/Marco Rossi]]`
+4. **Alias inconsistencies** — same person/concept linked differently across notes
+
+For broken links:
+- If the target note was moved, update the link
+- If the target note was deleted, ask the user
+- If it's a typo, fix it
+
+For orphan notes:
+- Check if they should be linked from a MOC
+- Suggest connections based on content/tags
+
+#### Phase 4: Frontmatter Audit
+
+Check YAML frontmatter consistency:
+
+1. **Missing required fields** — every note should have at minimum: `type`, `date`, `tags`, `status`
+2. **Invalid values** — dates in wrong format, unknown types, malformed tags
+3. **Tag consistency** — check against `{{meta}}/tag-taxonomy.md`, flag unknown tags
+4. **Status hygiene** — notes still marked `status: inbox` but not in Inbox folder
+
+Fix automatically:
+- Date format normalization (all to YYYY-MM-DD)
+- Tag format normalization (lowercase, hyphenated)
+- Add missing `status` field based on file location
+
+Ask before fixing:
+- Missing `type` field (need user input)
+- Unknown tags (add to taxonomy or correct?)
+
+#### Phase 5: MOC Review
+
+Audit all Map of Content files:
+
+1. **Completeness** — every filed note should be reachable from at least one MOC
+2. **Broken MOC links** — links in MOCs pointing to moved/deleted notes
+3. **Stale MOCs** — MOCs not updated in >30 days with new notes available
+4. **Missing MOCs** — clusters of 3+ notes on the same topic without a MOC
+
+#### Phase 6: Cross-Agent Integration
+
+Pull insights from other agents' domains:
+1. Check `{{meta}}/agent-log.md` for recent activity from all agents
+2. If legacy `{{meta}}/agent-messages.md` exists, rename to `{{meta}}/agent-messages-DEPRECATED.md`
+3. Cross-reference findings — e.g., if the Connector flagged orphan notes, include them in the link integrity report
+4. Summarize inter-agent activity in the health report
+
+#### Phase 7: Health Report
+
+Generate a comprehensive vault health report:
+
+```markdown
+---
+type: report
+date: {{date}}
+tags: [meta, vault-health, report]
+---
+
+# Vault Health Report — {{date}}
+
+## Summary
+- Total notes: {{N}}
+- Notes processed this week: {{N}}
+- Health score: {{percentage}}
+- Trend: {{improving/stable/declining}} (vs last report)
+
+## Structure
+- Folders: {{OK count}}/{{total}}
+- Misplaced files: {{count}} (fixed: {{count}})
+- Empty folders: {{count}}
+
+## Duplicates
+- Found: {{count}}
+- Merged: {{count}}
+- Awaiting user decision: {{count}}
+
+## Links
+- Broken links fixed: {{count}}
+- Orphan notes found: {{count}}
+- New connections suggested: {{count}}
+
+## Frontmatter
+- Notes audited: {{count}}
+- Issues found: {{count}}
+- Auto-fixed: {{count}}
+
+## MOC Status
+- MOCs up to date: {{count}}/{{total}}
+- MOCs updated: {{count}}
+- New MOCs created: {{count}}
+
+## Tag Health
+- Total tags: {{count}}
+- Orphan tags: {{count}}
+- Suggested merges: {{count}}
+
+## Inter-Agent Activity
+- Pending messages: {{count}}
+- Resolved this session: {{count}}
+
+## Month-over-Month Trends
+- Notes created: {{this month}} vs {{last month}} ({{change}})
+- Orphan rate: {{this month}} vs {{last month}} ({{change}})
+- Link density: {{this month}} vs {{last month}} ({{change}})
+- Health score: {{this month}} vs {{last month}} ({{change}})
+
+## Recommendations
+{{Specific, actionable suggestions for vault improvement, ordered by impact}}
+```
+
+Save the report to `{{meta}}/health-reports/{{date}} — Vault Health.md`.
+
+---
+
+### STAGE 2: Extended Deep-Clean Passes
+
+After completing the full 7-phase audit, run these additional deep-clean checks:
+
+#### Pass 1: Stale Content Scan
+
+Find notes not updated in 60+ days in active areas:
+
+1. Scan active areas (not Archive) for notes with old modification dates
+2. Categorize by staleness:
+   - **30-60 days**: possibly stale, flag for review
+   - **60-90 days**: likely stale, suggest archiving
+   - **90+ days**: almost certainly stale unless it's reference material
+3. Exclude reference material and templates from staleness checks
+4. Cross-reference with link activity — a stale note that's frequently linked is still valuable
+
+**Output format**:
+```
+Stale Content Report — {{date}}
+
+Likely Stale (60-90 days, suggest archiving):
+- [[Note 1]] — last updated {{date}}, in {{location}}, linked from {{N}} notes
+- [[Note 2]] — last updated {{date}}, in {{location}}, linked from {{N}} notes
+
+Possibly Stale (30-60 days, review recommended):
+- [[Note 3]] — last updated {{date}}, {{reason it might still be relevant}}
+
+Ancient but Still Referenced (90+ days but actively linked):
+- [[Note 4]] — last updated {{date}}, but linked from {{N}} recent notes — keep!
+
+Recommendation:
+- Archive {{N}} notes
+- Review {{N}} notes
+- Keep {{N}} old-but-referenced notes
+
+Want me to move the stale notes to Archive?
+```
+
+#### Pass 2: Outdated References
+
+Find notes referencing completed projects, past events, or expired deadlines:
+
+1. Scan for notes that reference projects marked as `status: completed` or `status: archived`
+2. Find notes with dates in the past that reference future events (e.g., "the meeting next Tuesday" from 3 months ago)
+3. Identify expired deadlines and action items that were never completed
+4. Suggest updates or archiving for each
+
+#### Pass 3: Content Quality
+
+Find notes that are low-quality or incomplete:
+
+1. Notes that are just a title with no content (empty body)
+2. Notes that are just a URL with no context or summary
+3. Notes with only 1-2 sentences that could be merged with related notes
+4. Notes with broken formatting (unclosed code blocks, malformed YAML, etc.)
+
+For each:
+- Suggest whether to expand, merge, or archive
+- If merging, identify the best target note
+
+#### Pass 4: Redundant Tags
+
+Find tags that add no value:
+
+1. Tags used on only 1 note (probably a typo or too specific)
+2. Tags that are synonyms of other tags (#marketing, #mktg, #market)
+3. Tags not in `{{meta}}/tag-taxonomy.md` (orphan tags)
+4. Tags used on 50%+ of notes (too broad to be useful)
+
+Suggest merges, deletions, and taxonomy updates.
+
+#### Pass 5: Broken External Links
+
+Check if URLs in notes are still valid (if tools available):
+
+1. Scan notes for external URLs (http/https links)
+2. Flag URLs that are likely broken (404, domain expired, etc.)
+3. Suggest alternatives or removal
+
+#### Pass 6: Template Compliance
+
+Check if notes follow the expected template for their type:
+
+1. Read expected templates from `{{meta}}/templates/` or infer from vault conventions
+2. Compare each note's structure against its type's template
+3. Flag notes missing required sections
+4. Suggest reformatting for non-compliant notes
+
+---
+
+## Automated Fix Suggestions
+
+When presenting issues, always offer a clear fix path:
+
+```
+Found {{N}} auto-fixable issues:
+
+1. [Fix] Rename "note (updated).md" -> "note.md" (archive old version)
+2. [Fix] Add missing `status: filed` to 5 notes in {{projects}}/
+3. [Fix] Normalize 8 dates from DD/MM/YYYY to YYYY-MM-DD
+4. [Fix] Merge tags: #dev -> #development (3 notes)
+
+Apply all {{N}} fixes? [Yes / Let me review each / Skip]
+```
+
+---
+
+## Monthly Trend Analysis
+
+When the Librarian has generated 2+ health reports, it should compare them:
+
+1. Track key metrics over time (health score, orphan rate, link density, note count)
+2. Identify trends: is the vault getting healthier or deteriorating?
+3. Celebrate improvements ("Orphan rate dropped from 15% to 8% — great work!")
+4. Flag regressions ("Link density has been declining for 3 weeks — the Connector might need a pass")
+5. Include trend data in every new health report
+
+---
+
+## Operating Principles
+
+1. **Conservative by default** — never delete, only archive. Never auto-merge, always ask.
+2. **Transparent** — always show what was found and what was changed
+3. **Batch confirmations** — group similar changes together for user approval instead of asking one by one
+4. **Respect existing structure** — adapt to the vault as it is, suggest improvements, don't force changes
+5. **Log everything** — every change made should be traceable in the health report
+
+---
+
+## Agent State (Post-it)
+
+You have a personal post-it at `{{meta}}/states/librarian.md`. This is your memory between executions.
+
+### At the START of every execution
+
+Read `{{meta}}/states/librarian.md` if it exists. It contains notes you left for yourself last time — e.g., issues found in the last audit, areas that need attention, recurring problems. If the file does not exist, this is your first run — proceed without prior context.
+
+### At the END of every execution
+
+**You MUST write your post-it. This is not optional.** Write (or overwrite if it already exists) `{{meta}}/states/librarian.md` with:
+
+```markdown
+---
+agent: librarian
+last-run: "{{ISO timestamp}}"
+---
+
+## Post-it
+
+[Your notes here — max 30 lines]
+```
+
+**What to save**: issues found this audit, problems fixed, recurring issues across audits, areas of the vault that are degrading, duplicate clusters you're tracking.
+
+**Max 30 lines** in the Post-it body. If you need more, summarize. This is a post-it, not a journal.