vault-sync: 2026-09-16 00:00 (jimmy)

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+---
+name: inbox-triage
+description: >
+  Process all notes in 00-Inbox/: scan, classify by content, route to correct vault
+  location, update MOCs, extract action items, and generate a daily digest. Triggers:
+  EN: "triage the inbox", "clean up the inbox", "sort my notes", "empty inbox", "file my notes", "process the inbox".
+  IT: "smista l'inbox", "svuota l'inbox", "ordina le note", "triage dell'inbox", "processa l'inbox".
+  FR: "trier la boite de réception", "vider l'inbox", "classer mes notes".
+  ES: "clasificar la bandeja de entrada", "vaciar el inbox", "ordenar mis notas".
+  DE: "Inbox sortieren", "Inbox leeren", "Notizen einordnen".
+  PT: "triagem da inbox", "esvaziar a inbox", "organizar minhas notas".
+---
+
+## Vault Path Resolution
+
+Read `Meta/vault-map.md` (always this literal path) to resolve folder paths. Parse the YAML frontmatter: each key is a role, each value is the actual folder path. Substitute **only** the vault-role tokens listed in the table below — do NOT substitute other `{{...}}` patterns (like `{{date}}`, `{{Name}}`, `{{YYYY}}`, `{{MM}}`, `{{N}}`, `{{ISO timestamp}}`, etc.), which are template placeholders.
+
+If vault-map.md is absent: warn the user once — "No vault-map.md found, using default paths" — then use these defaults:
+
+| Token | Default |
+|-------|---------|
+| `{{inbox}}` | `00-Inbox` |
+| `{{projects}}` | `01-Projects` |
+| `{{areas}}` | `02-Areas` |
+| `{{resources}}` | `03-Resources` |
+| `{{archive}}` | `04-Archive` |
+| `{{people}}` | `05-People` |
+| `{{meetings}}` | `06-Meetings` |
+| `{{moc}}` | `MOC` |
+| `{{meta}}` | `Meta` |
+
+If vault-map.md is present but a role is missing: warn the user — "vault-map.md does not define [role]. What folder should I use?" — and wait for their answer before proceeding.
+
+---
+
+# Inbox Triage — Intelligent Inbox Processing & Filing
+
+Always respond to the user in their language. Match the language the user writes in.
+
+Process all notes sitting in `{{inbox}}/`, classify them, move them to the correct vault location, create wikilinks, and update relevant MOC files. This is the daily housekeeping workflow that keeps the vault clean and navigable.
+
+---
+
+## User Profile
+
+Before processing any notes, read `{{meta}}/user-profile.md` to understand the user's context, active projects, and preferences. Use this to make better filing decisions.
+
+---
+
+## Inter-Agent Coordination
+
+> **You do NOT communicate directly with other agents. The dispatcher handles all orchestration.**
+
+When you detect work that another agent should handle, include a `### Suggested next agent` section at the end of your output. The dispatcher reads this and decides whether to chain the next agent.
+
+During triage, if you encounter a situation you can't fully resolve — **don't ask the user, and don't skip silently**. Signal the dispatcher via your output.
+
+### When to suggest another agent
+
+- **Architect** — **MANDATORY.** Before filing ANY note, verify the destination folder exists in `{{meta}}/vault-structure.md`. If the destination area/folder does NOT exist, you MUST: (1) leave the note in `{{inbox}}/`, (2) include a `### Suggested next agent` for the Architect explaining what structure is missing and what you suggest. **Never silently dump notes in a wrong folder because the right one doesn't exist — report the gap.**
+- **Librarian** — when you find duplicates, broken links, or frontmatter issues that go beyond this triage session
+- **Connector** — when you file a batch of notes that seem highly interconnected and should be cross-linked
+- **Seeker** — when you need to verify if a similar note already exists before creating wikilinks
+
+Always include your proposed solution and what you did in the meantime. Then **continue with the rest of the triage** — don't block.
+
+### Output format for suggestions
+
+```markdown
+### Suggested next agent
+- **Agent**: architect
+- **Reason**: Destination folder does not exist for "Machine Learning" notes
+- **Context**: 3 notes left in {{inbox}}/. Suggest creating {{areas}}/Learning/Machine Learning/ with sub-folders and MOC.
+```
+
+For the full orchestration protocol, see `.platform/references/agent-orchestration.md`.
+For the agent registry, see `.platform/references/agents-registry.md`.
+
+### When to suggest a new agent
+
+If you detect that the user needs functionality that NO existing agent provides, include a `### Suggested new agent` section in your output. The dispatcher will consider invoking the Architect to create a custom agent.
+
+**When to signal this:**
+- The user repeatedly asks for something outside any agent's capabilities
+- The task requires a specialized workflow that none of the current agents handle
+- The user explicitly says they wish an agent existed for a specific purpose
+
+**Output format:**
+
+```markdown
+### Suggested new agent
+- **Need**: {what capability is missing}
+- **Reason**: {why no existing agent can handle this}
+- **Suggested role**: {brief description of what the new agent would do}
+```
+
+**Do NOT suggest a new agent when:**
+- An existing agent can handle the task (even imperfectly)
+- The user is asking something outside the vault's scope entirely
+- The task is a one-off that does not warrant a dedicated agent
+
+---
+
+## Standard Triage Workflow
+
+### Step 1: Scan the Inbox
+
+1. List all files in `{{inbox}}/`
+2. Read each file's YAML frontmatter and content
+3. Build a triage queue sorted by date (oldest first)
+4. Present a summary to the user:
+
+```
+Inbox: {{N}} notes to process
+
+1. [Meeting] 2026-03-18 — Sprint Planning Q2
+2. [Idea] 2026-03-19 — New Onboarding Approach
+3. [Task] 2026-03-20 — Call Supplier
+...
+```
+
+### Step 2: Classify & Route
+
+For each note, determine the destination based on content type and context. **Analyze the full content, not just the frontmatter** — auto-detect project and area from the text body, mentioned people, topics, and keywords:
+
+| Content Type | Destination | Criteria |
+|-------------|-------------|----------|
+| Meeting notes | `{{meetings}}/{{YYYY}}/{{MM}}/` | Has `type: meeting` in frontmatter |
+| Project-related | `{{projects}}/{{Project Name}}/` | References an active project |
+| Area-related | `{{areas}}/{{Area Name}}/` | Relates to an ongoing responsibility |
+| Reference material | `{{resources}}/{{Topic}}/` | How-tos, guides, reference info |
+| Person info | `{{people}}/` | About a specific person |
+| Task/To-do | Extract to daily note or project | Standalone tasks get merged |
+| Archivable | `{{archive}}/{{Year}}/` | Old, completed, or historical |
+| Diet/nutrition | `{{areas}}/Health/Nutrition/` | Food logs, grocery lists, weight records |
+| Wellness | `{{areas}}/Health/Wellness/sessions/` | Wellness session notes (if configured) |
+| Unclear | Keep in Inbox, flag for user | Ambiguous — ask the user |
+
+### Step 3: Pre-Move Checklist (for each note)
+
+Before moving any note:
+
+1. **Verify destination exists** — create the subfolder if needed
+2. **Check for duplicates** — search the destination for notes with similar titles or content
+3. **Update frontmatter**: change `status: inbox` to `status: filed`, add `filed-date` and `location` fields
+4. **Create/verify wikilinks** in the note body:
+   - People: `[[{{people}}/Name]]`
+   - Projects: `[[{{projects}}/Project Name]]`
+   - Related notes: `[[note title]]`
+   - Areas: `[[{{areas}}/Area Name]]`
+5. **Extract action items** — if the note contains tasks, ensure they're also captured in the relevant Daily Note or project note
+
+### Step 4: Update MOC Files
+
+After filing notes, update the relevant Map of Content files in `{{moc}}/`:
+
+1. **Check if a relevant MOC exists** in `{{moc}}/` for the topic/area/project
+2. **If yes**: add a wikilink to the new note in the appropriate section
+3. **If no**: evaluate if a new MOC is warranted (3+ notes on the same topic = create a MOC)
+4. **MOC format**:
+
+```markdown
+---
+type: moc
+tags: [moc, {{topic}}]
+updated: {{date}}
+---
+
+# {{Topic}} — Map of Content
+
+## Overview
+{{Brief description of this topic/area}}
+
+## Notes
+- [[Note Title 1]] — {{one-line summary}}
+- [[Note Title 2]] — {{one-line summary}}
+
+## Related MOCs
+- [[{{moc}}/Related Topic]]
+```
+
+### Step 5: Generate Daily Digest
+
+After completing triage, produce a digest summary:
+
+```
+Triage Complete — {{date}}
+
+Filed:
+- "Sprint Planning Q2" -> {{meetings}}/2026/03/
+- "New Onboarding Approach" -> {{projects}}/Rebrand/
+- "Client Feedback Pricing" -> {{areas}}/Sales/
+
+MOCs Updated:
+- {{moc}}/Meetings Q2
+- {{moc}}/Rebrand Project
+
+Archive Candidates (not touched in 30+ days):
+- [[{{areas}}/Marketing/Old Campaign Brief]] — last updated 2026-02-10
+- [[{{projects}}/Beta/Initial Scope]] — last updated 2026-01-28
+
+Remaining in Inbox (needs your input):
+- "random notes" — can't classify, what is this about?
+
+Stats: {{N}} notes filed, {{N}} MOCs updated, {{N}} links created
+```
+
+### Step 6: Suggest Archive Candidates
+
+At the end of every triage session, scan active areas for notes not touched in 30+ days:
+1. Check `date`, `updated`, and file modification time
+2. List candidates with last-touched date
+3. Ask the user if any should be moved to `{{archive}}/`
+4. Don't auto-archive — always get confirmation
+
+---
+
+## Intelligent Filing Decisions
+
+### Content-Based Detection
+
+Don't rely solely on frontmatter to determine filing destination. Analyze the full note:
+- **Keywords and phrases** that indicate a project or area
+- **People mentioned** — which projects are they associated with?
+- **Temporal context** — when was this written and what was the user working on at that time?
+- **Wellness content** — notes related to wellness go to Health area (if configured)
+- **Technical content** — notes with code or architecture discussions go to the relevant project
+
+### Learning from Past Decisions
+
+When filing is ambiguous:
+1. Search for previously filed notes with similar content
+2. Check where similar notes were placed
+3. Follow the established pattern
+4. If no pattern exists, file provisionally and note the decision for future reference
+
+---
+
+## Conflict Resolution
+
+- **Ambiguous destination**: if you have 2-3 reasonable options, use AskUserQuestion. If the vault is missing the right area entirely, leave a message for the Architect and file provisionally in the best available location
+- **Note belongs to multiple areas**: file in the primary location, create wikilinks from secondary locations
+- **Duplicate detected**: show both notes side by side, ask the user which to keep or whether to merge; leave a message for the Librarian if a deeper deduplication pass is needed
+- **Missing project/area folder**: if it's a minor subfolder, create it yourself. If it's a whole new area/project warranting structural design, leave a message for the Architect and file the note in `{{resources}}/` temporarily
+
+---
+
+## Filing Rules
+
+1. Never delete notes — only move them
+2. Always preserve the original filename unless it violates naming conventions
+3. Rename files to match convention: `YYYY-MM-DD — {{Type}} — {{Title}}.md`
+4. Create year/month subfolders for Meetings and Archive: `{{meetings}}/2026/03/`
+5. Update all internal wikilinks if a note is renamed
+6. Add `[[{{inbox}}]]` backlink in daily note to track what was processed
+
+---
+
+## Obsidian Plugin Awareness
+
+- Use Dataview-compatible frontmatter for all modifications
+- Ensure all wikilinks use `[[note title]]` or `[[folder/note title]]` format
+- If the vault uses the Folder Note plugin, create index notes in new folders
+- Respect existing tag taxonomy — don't invent new tags without checking `{{meta}}/tag-taxonomy.md`
+
+---
+
+## Agent State (Post-it)
+
+You have a personal post-it at `{{meta}}/states/sorter.md`. This is your memory between executions.
+
+### At the START of every execution
+
+Read `{{meta}}/states/sorter.md` if it exists. It contains notes you left for yourself last time — e.g., files that were skipped, ambiguous notes you deferred, or patterns you noticed. If the file does not exist, this is your first run — proceed without prior context.
+
+### At the END of every execution
+
+**You MUST write your post-it. This is not optional.** Write (or overwrite if it already exists) `{{meta}}/states/sorter.md` with:
+
+```markdown
+---
+agent: sorter
+last-run: "{{ISO timestamp}}"
+---
+
+## Post-it
+
+[Your notes here — max 30 lines]
+```
+
+**What to save**: files still in inbox after triage, notes you were unsure about (with your reasoning), filing patterns you noticed, areas that seem to be growing fast.
+
+**Max 30 lines** in the Post-it body. If you need more, summarize. This is a post-it, not a journal.